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HR & Admin

It is essential to have a detailed job description for the HR and administrative positions in order to attract the best possible candidates. In most cases, it describes a position that acts as a support system for both administrative and human resources activities inside a company.

A thorough template for an “HR & Admin Officer” or “HR & Admin Executive” function is provided below. You are free to modify this form according to the seniority of your employees and the particular requirements of your organisation:

Job Description:

Within the Human Resources and Administration department, it is the responsibility of the HR & Admin Officer/Executive to provide support for the day-to-day operations of the department. This function is extremely important since it helps to ensure that human resources procedures run smoothly, that a positive work environment is maintained, and that crucial administrative support is provided throughout the organisation.

Salary	25k to 32k
Educational Requirement	Graduate
Work Arrangement	Work From Office
Employment Type	Full Time, Permanent
Gender Preference	Female only
Skills Requirement	Speak Fluent English
Experience Requirement	2 Years
Location	Ameerpet, Hyderabad
Working Hours	9:30 AM – 6:30 PM | Monday to Saturday
Additional Info	Management of the recruitment process allows for the identification, attraction, and hiring of top talent. Work on developing job descriptions, screening potential candidates, and conducting interviews. Cooperate with teams in order to effectively meet the requirements of the workforce. The requirement is for more than two years of experience.
Main office Address	1st Floor, 6-3-832, Opp:, MCH Market Rd, RBI Quarters Lane, Ameerpet, Hyderabad, Telangana 500016

Key Responsibilities:

I. Human Resources:

• Employee Lifecycle Management:
  • Always make sure that your physical and digital employee records are accurate and up to date. This includes things like employment contracts, personal information, requests for time off, and performance reports.
  • Provide assistance with the process of recruitment, which includes the publishing of job adverts, the screening of resumes, the scheduling of interviews, and the preparation of offer cards.
  • In order to ensure a seamless and welcome experience for new employees, it is important to facilitate their onboarding process. This includes producing induction materials and scheduling the first training.
  • Take care of the activities involved in offboarding employees, such as conducting exit interviews and arriving at final settlement figures.

• Payroll & Benefits Support:
  • The gathering and compilation of payroll data, which includes attendance, leave, bonuses, and deductions, is required in order to guarantee that processing will be completed in a timely manner.
  • The administration of employee benefit programmes, including health insurance, provident fund, and leave policies, will be your responsibility, and you will be accountable for offering help in this domain.
  • Employees may have questions regarding their pay, benefits, and the policies that regulate human resources. It is responsible to respond to these questions.
• HR Policy & Compliance:
  • A contribution should be made to the formulation, execution, and dissemination of policies and processes pertaining to human resources.
  • Make sure that all of the employment rules and regulations that are applicable are followed by taking the necessary steps.
  • In the context of company policy, it is necessary to create and disseminate documentation that includes standard operating procedures and frequently asked questions.
• Employee Relations & Engagement:
  • Take up the responsibility of acting as a point of contact for employee queries and concerns, presenting information and resolving issues in a prompt and professional manner.
  • Encourage activities that are aimed at improving the well-being of employees and increasing their level of involvement.
  • It is your duty to provide assistance in the organisation of events that take place in the workplace, activities that contribute to the formation of teams, and programmes that recognise employees.
• Performance Management Support:
  • Please make a contribution to the monitoring of probationary periods as well as the coordination of performance evaluation approaches.
  • The documentation that pertains to performance discussions and disciplinary actions must be maintained on a consistent basis.
• HR Reporting:
  • Prepare HR reports for management on a regular basis as well as on an ad hoc basis (for example, headcount, attrition, and leave analysis).
• II. Administration:
  • Office Management:
    • Take care of the inventory of office supplies and locate the things that are required.
    • Oversee the general maintenance of the office and make certain that the working environment is clean and well-organised.
    • Ensure that all office services, such as cleaning, utilities, and maintenance, are scheduled with the appropriate vendors.
  • Travel & Event Coordination:
    • In this role, you will be responsible for supporting staff members with their travel plans, including making reservations for places to stay and flights.
    • Take the necessary steps to ensure that the logistics of business events, workshops, and meetings are adequately coordinated.
  • General Administrative Support:
    • Manage information requests that are coming in as well as those that are going out.
    • Manage and organise both digital and analogue filing systems. Conduct administration and arrangement of both.
    • In the case that it is necessary, offer administrative assistance to the departments that are not your own.

Requirements:

• obtained a bachelor’s degree in either business administration or human resources, or in a field that is closely related to either of these fields.
• a minimum of two years of experience working in administrative or human resources positions that have been proven to be successful.
• Make sure you are aware of the functions of human resources as well as the best practices.
• Having a thorough awareness of the local ordinances and rules pertaining to employment.
• excelling in the use of the Microsoft Office suite, which includes Word, Excel, PowerPoint, and Outlook, among other programs.
• It is beneficial to have previous expertise dealing with human resources software or HRIS (Human Resources Information Systems).

Preferred Skills:

• Excellent Communication: Strong communication skills, both verbal and written, in order to connect effectively with employees at all levels, management, and external stakeholders.
• Organisational Skills: Exceptional qualities in terms of organisation and time management, together with a keen eye for detail and the capacity to prioritise a number of different projects.
• Confidentiality: The capacity to handle sensitive and secret material with care and honesty has been demonstrated with this individual.
• Problem-Solving: An approach to resolving problems and difficulties that is proactive and focused on finding suitable solutions.
• Interpersonal Skills: Having the capacity to foster positive relationships and to collaborate with others in a group context is a desirable trait.
• Adaptability: Both the ability to adapt to shifting priorities and the presence of a dynamic working environment are essential.
• Customer Focus: A mindset that is centred on giving excellent service to customers and a commitment to provide exceptional help to employees is essential.
• Proactivity: An ability to take initiative and anticipate requirements is a necessary quality.

Desired Attributes:

• A deep interest in people and the establishment of a culture that is constructive in the workplace are both essential goals.
• Having the ability to function both independently and as a member of a group or other organisational unit.
• An extremely high level of precision and a meticulous attention to detail are both evident.

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